How to print a W2 form

This tutorial shows how to use the payroll software to print W2 Forms. Payroll Mate will print W2 copies B, C, D, State 1, and State 2 on blank paper and will print W2 copy A on preprinted red ink laser forms. We offer an option to print SSA approved W2 A forms on blank paper.


Summary of Steps

This is just a summary; please click “Download Tutorial” for detailed instructions with screenshots.

  • Go to File → Open Company.
  • Select the company you want to open.
  • Click → OK
  • Click → Company.
  • Click forms and select W-2 (wage and tax statement).
  • Read the wizard instructions and click next until you get to W2 page.
  • Select the employee.
  • Click → print (you can preview the form before printing).
  • Select the print options such as the copy you want to print.
  • If printing Copy A select blank paper (optional feature) or preprinted laser forms.
  • Click → OK